Mariagerfjord Kommune

Overview and sharp offers have gained large savings after digitisation

Director of the Danish housing assosiation

”Our wish was to become even sharper at obtaining offers”

Digitisation of senior housings region is looking to gain savings and optimise operations, maintenance and organisational overview in Mariagerfjord Kommune.

We went to gain experience

Choice of supplier fell on eseebase who at that time did not have much experience in municipal solutions: “eseebase was from the very first meeting very attentive. The dialog was open and honest and that was exactly what we were looking for in a collaboration, to create a win-win solution.”

The wish was an exact overview

The municipal property center in Mariagerfjord Kommuner in charge of the outdoor maintenance of all municipal buildings – in total 230,000 m2. On top is the maintenance of technical installations and the opperation of the town hall buildings. 50,000m2 of the total area today make up the senior housing area shared among 535 properties together with common and service areas.

“Our wish was to become even sharper at obtaining offers in connection to relocations and vacatings. To get an exact overview of the wall area that needed a coat of paint or the floor area that needed to be polished and catching up on the best prices”, says Jan B. Severinsen leader of a municipal property in Mariagerfjord Kommune. ” The better prices will benefit the relatives. When you have lived eight years in a municipal senior housing, the demand of maintenance costs when vacating will fall on the relatives. Today not many elders live that long in senior housings”, says Jan. B. Severinsen.

 

“our wish was to become even sharper at obtaining offers“

Jan B. Serverinsen
Leader of a municipal property, Mariagerfjord Kommune

Together with sharper sales prices was a wish from the municipal property center of a tool to optimise maintenance plans in their already existing management system. The papers were signed in 2015 where the digitisation proccess also was started:- We have in the first place chosen the main product temporarily, without the purchace of the digital vision module. To ensure us all details and the intern proccess are all in place. Currently has that process shown at least one positive thing:- We have gotten our intern workflow analysed which showed that the inspections department was handling administrative assignments in connection to relocatings and vacatings which they would like to have reassigned. Those assignments are now handled by the nursing centers administrative personnel who have the direct contact to the citizens.

When the main product is fully implemented, the Municipal Property Center is wishing to get the digital inspection function integrated.

“You can easily imagine the digitisation of our other departments. The system is very concrete when it comes to relocations and vacatings but you could easily imagine the template being used in other departments”, says Jan B. Severinsen.

The challange

With digitisaton has Municipal Property Center gotten a detailed overview of maintenance of their in total 535 senior houses. The next step in the process is to utilize the overview to ensure the minicipality with even better prices in tenders connected to relocatings and vacatings.

The solution
In close dialogue and collaboration with The Municipal Property Center has eseebase developed a 3D BIM-modeling which targeted demands and needs that supports municipal digital operations. The solution integrates data in iSYN from Logicmedia.
The result

Besides the foudation to ensure safe savings on maintenance tenders sucures the eseebase-solution also the overview to create better maintenance plans – and thereby potentially give further savings. The implementation has in addition given the occasion to analyze and improve the intern workflow in the municipality.

Municipal Proterty Center in Mariagerfjord municipality are in charge of the exterior maintenance of all municipal buildings – 230,000 m2 in total.

Website: www.mariagerfjord.dk.

Jan B. Severinsen, leader of Municipal Property Center